NORFOLK PTS
Cromer Town Council - Town Clerk vacancy
Salary - banding (to be benchmakrked to reflect candidate’s experience and qualification)
Location – Town Council Office, North Lodge, plus other locations as required
Hours - 37 per week
Closing date for receipt of applications 31st August 2023
Application submissions to clerk@cromer-tc.gov.uk
We’re recruiting to increase our team and structure within Cromer Town Council. Whilst salary and responsibilities will depend on the successful candidate, this role will include providing both training and support.
General responsibilities:
The Clerk to the Council/Town Clerk will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority's Proper Officer. The Clerk will be responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out. The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Council’s activities. In particular the Clerk must produce all the information required for making effective decisions and constructively implement all decisions. The person appointed will be accountable to the Council for the effective management of all its resources and will report to the Council as and when required. The Clerk will be the Responsible Financial Officer and will be responsible for all financial records of the Council and the careful administration of its finances.
The Clerk’s specific responsibilities will include the following:
To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
To monitor and balance the Council's accounts and prepare records for audit purposes and VAT or, if appropriate, to monitor the work of another Officer designated as the Responsible Financial Officer.
To ensure that the Council's obligations for Risk Assessment are properly met.
To prepare, in consultation with appropriate members, agendas for meetings of the Council and committees. To attend such meetings and prepare minutes for approval, other than where such duties have been delegated to another Officer.
To attend all meetings of the Council and all meetings of its committees and subcommittees other than where such duties have been delegated to another Officer.
To receive correspondence and documents on behalf of the Council and to deal with them, or to bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of, the Council.
To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services provided and to ensure payment is received.
To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
To maintain a good understanding of community needs through surveys and other methods.
To develop and recommend plans and long term strategies for the Council and ensure their successful implementation.
To draw up proposals for consideration by the Council, both on his/her own initiative and as a result of suggestions by Councillors, and to advise on practicability and likely effects of specific courses of action.
To supervise any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff.
To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
To act as the representative of the Council as required.
To issue notices and prepare agendas and minutes for the Town Meeting.
To attend the assemblies of the Town Meeting and to implement the decisions made at the assemblies that are agreed by the Council.
To prepare, in consultation with the Chair, news releases about the activities or decisions of the Council.
To oversee or make arrangements for the management of any Council projects undertaken or any functions or services that the Council is committed to provide for the community.
To attend training courses or seminars on the work and role of the Clerk as required by the Council.
To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.
To provide training and support to Councillors and other Officers as required
Essential
CILCA qualification
Able to attend meetings during the day and evenings as required
Able to attend events (including during evenings, weekends, including Bank Holidays, when deemed necessary)
Desirables
Experience in Finance Regulations and Management
Experience in Event Management
Experience in Project Management
What you can expect from us
Here at Cromer Town Council, we’re dedicated to rewarding the hard work and commitment of our staff and to providing benefits that support you and your lifestyle. As standard we offer:
Competitive salaries that are benchmarked against current market rates. Pay dependant on the relevant experience within pay scale £43,516 - £51,999
25 Days annual leave (plus bank holidays)
Access to Pension Scheme
Flexible and agile working