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GILLINGHAM PARISH COUNCIL PARISH CLERK & RFO

13 November 2023

Vacancy

GILLINGHAM PARISH COUNCIL PARISH CLERK & RFO

Part time hours 5 per week, flexible working by arrangement.


Salary dependant on experience and qualifications. NJC Scales: 12-17.


As Parish Clerk you will be home based, but work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village.


You will ensure that all legal, statutory, financial, and other governing provisions relating to the Council are observed, all Council meetings are properly administered, and decisions effectively implemented whilst developing healthy working partnerships with key local and regional bodies.


Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), highly motivated, enthusiastic and community focused, you will bring sound leadership, administrative, communication, IT, financial and organisational skills and be flexible in approach and able to meet deadlines.


We offer excellent nationally based terms and conditions of employment for this post which will involve working evenings.


We are currently have approved bi-monthly meetings on a trial basis until 31/3/24. Reviewing then to stay bi-monthly or to revert back to monthly meetings.


Duties include but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes

  • Implementing and maintaining the village website

  • Maintaining and updating the village noticeboards

  • Maintaining/updating files and documents

  • Implementing the Council’s decisionS

  • Attending to all correspondence including letters and emails

  • Distributing relevant information to Councillors

  • Act as the responsible Financial Officer,  manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit

  • Preparing end of year accounts liaising with both internal and external auditors

  • Apply, monitor and report on any grants/funding which is applied for

  • Acting as the Data Protection Officer for the Parish Council

  • Monitoring planning applications and circulating to the Council

  • Liaising with District and County Councillor

  • Advising the Council

  • Management, including invoicing


Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to gillinghamclerk@gmail.com the closing date for applications is 30th November, with interviews taking place early December. 


Starting date will be 1st January 2024, with a month handover.

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